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Charter Bus Prices: How Much Does a Champaign Bus Rental Cost?
The cost of a charter bus rental in Champaign varies depending on several factors, including the type of bus, trip duration, distance traveled, and time of year. On average, expect to pay between $170 and $500 per hour or $1,800 to $3,800 per day for a charter bus rental. Minibuses generally cost less than full-size charter buses. To get an accurate quote tailored to your specific needs, use our online quote tool or call us at 217-888-3380. Below, you'll find estimated rates and detailed information about the factors that influence the price of your trip.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of a Charter Bus Rental?
Several key factors can affect the final price of your charter bus rental in Champaign. The most significant factor is the type and size of the bus you choose. Larger charter buses with more amenities will generally cost more than smaller minibuses or sprinter vans. For example, a 56-passenger charter bus will be priced higher than a 25-passenger minibus due to its increased capacity and features.
Another important consideration is the duration and distance of your trip. Short local trips within Champaign or nearby cities like Urbana will typically be billed by the hour, while longer journeys to destinations such as Chicago or St. Louis may be charged by the day or mile. The total mileage covered and the length of time you need the bus will directly impact your overall cost.
The time of year and day of the week also play a role in pricing. Peak travel seasons, such as spring and summer when schools and organizations plan field trips and outings, can lead to higher demand and slightly increased rates. Booking your charter bus during off-peak times may help you secure a better deal.
Additional factors include any special amenities you request, such as WiFi, power outlets, or extra luggage space, which can add to the base cost. Lastly, if your itinerary requires overnight stays, you’ll need to budget for hotel accommodations for the driver, typically around $100–$150 per night. By considering these variables and planning ahead, you can optimize your charter bus rental to fit both your needs and your budget.
What is included in my quote?
Your quote covers the cost of the bus and the services of a professional team for the duration of your trip. It includes fuel, standard onboard amenities, and basic insurance. However, additional expenses such as tolls, parking passes, and hotel accommodations for the team are not included and must be arranged separately. In Champaign, parking passes for events at venues like State Farm Center or Memorial Stadium can range from $20 to $50 per vehicle. If your itinerary requires overnight stays, you’ll need to book a hotel room for the team, typically costing $100–$150 per night. Be sure to factor in these extra costs when budgeting for your trip.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Champaign, IL and around Illinois. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
University of Illinois Campus Tour
A high school guidance counselor is organizing a campus tour for 40 students interested in attending the University of Illinois at Urbana-Champaign. The group plans to depart from their school in Bloomington at 8:00 AM, arrive on campus by 9:30 AM, and spend the day visiting key locations such as the Illini Union, Krannert Center for the Performing Arts, and the Engineering Quad. They will return to Bloomington by 5:00 PM the same day. Given the 1.5-hour drive each way and a full day on campus, the counselor receives a quote of $2,400 for a 47-passenger charter bus. This averages out to $60 per student, making it an affordable option for a comprehensive college visit experience.
Wedding Shuttle Service
Emily is planning her wedding at Allerton Park & Retreat Center in Monticello, about 30 minutes from downtown Champaign. She wants to provide transportation for her 120 guests from two hotels in Champaign to the venue and back, ensuring everyone arrives safely and on time. Emily’s reservation specialist recommends booking two 56-passenger charter buses to accommodate all guests comfortably. The shuttles will make multiple trips throughout the day, starting at 1:00 PM and concluding at midnight. The total cost for the day-long shuttle service is quoted at $4,200, including the extended hours and multiple pick-up/drop-off locations. With two buses, the cost per guest comes to $35, offering peace of mind and convenience for the entire wedding party.
Corporate Retreat in Springfield
A tech company based in Champaign is hosting a two-day corporate retreat at a resort in Springfield, approximately 90 miles away. The company has 60 employees attending and wants to ensure everyone travels together for team-building activities. The reservation agent suggests booking two 30-passenger minibuses to allow for comfortable seating and space for luggage. The buses will depart Champaign at 9:00 AM, arrive in Springfield by 11:00 AM, and stay parked at the resort until the group returns the following afternoon. The quote for the two-day round-trip rental is $3,600, which includes mileage, waiting time, and overnight parking fees at the resort. Divided among 60 employees, the cost is $60 per person, making it a cost-effective solution for group transportation.
Field Trip to Chicago Museums
A middle school in Urbana is planning an educational field trip to Chicago to visit the Field Museum and Shedd Aquarium. The group consists of 75 students and 10 chaperones, requiring transportation from Urbana to downtown Chicago, a journey of about three hours each way. To accommodate everyone, the school books two 45-passenger charter buses. The itinerary includes early morning departure, a full day exploring the museums, and a late evening return. The total cost for the day-long trip is quoted at $4,800, covering mileage, parking fees near the museums ($50 per bus), and tolls along the I-57 route. With 85 passengers, the cost per person is approximately $56, providing safe and efficient travel for the entire group.
